ConGlomeration Multimedia Science Fiction and Fantasy Convention

ConGlomeration 2008

2008-02-09T15:44:39Z

April 18-20, 2008

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Guests of Honor

Walter Koenig
A.C. Crispin
Eric Fortune
Michael Capobianco

Also Attending
Erik Appelhof
The Molly Maguires

Registration Flyers
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One-Page Flyer Page 2

Aug, 10-12, 2007

2006-11-23T05:50:49Z

GUESTS:

Ben Bova

Daniel Dos Santos

Allen Steele

More to be announced!!

See our Web site for more info on our guests.

KidCon rules

2006-07-25T01:14:52Z

Please Note

The Children & Youth programming is NOT child care. The staff and volunteers leading these activities are concerned about the well-being of the children. Therefore we have set the following guidelines for these activities:
1. All activities are to be age appropriate. Please check the schedule and descriptions to determine the activities appropriate for your child.
2. Every reasonable effort is to be made regarding safety. All programs will have a sign-in sheet listing the location of the parent or other responsible party during that time period
3. It is the firm opinion of the staff that no child under the age of seven (7) should be unsupervised at anytime. Therefore no child under the age of seven (7) is to be allowed to leave an activity unless in the company of an older responsible person.
4. It is our hope that all children under the age of 12 have a concerned older person in their life that provides supervision and escort.
5. We wish to provide entertaining and pleasant experiences. With this goal in mind, we reserve the right to deny participation to anyone we deem to be disruptive.
6. All KidCon activities are to take place in approved locations.
7. No alcohol will be allowed in the KidCon room(s) at any time.
Please! KidCon is NOT baby sitting!

Hospitality Suite

2006-07-25T01:04:48Z

The Hospitality Suite (also known as the Con Suite) is open for the duration of the convention and is stocked with snacks and non-alcoholic drinks. Remember, the suite does not provide meals. There is ample time for you to grab a bite to eat without missing convention activities. An area outside the suite is provided for our members who smoke. Check at Registration for the location of the Hospitality Suite.

Masquerade

2006-07-25T01:04:21Z

All members of ConGlomeration are encouraged to participate! Compete for the Vortex Awards in several categories.

Contestants
>> Presentations may not run for longer than 2 minutes, no matter how many people are in the entry.
>> Purchased, rented or commercial costumes may not be entered.
>> Total or partial nudity is prohibited.
>> No jumping off the stage.
>> No dangerous or potentially dangerous props which could cause injuries or damage are allowed. All special effects must be authorized by the Masquerade director and be in place before the start of competition.
>> Contestants with stage props must make arrangements with the Masquerade director beforehand for getting props on and off stage if help is needed.
>> A group or collaborative costume must compete at the skill level of the highest-ranked member who participated in the design and/or construction.
>> Taped soundtracks may be used and are encouraged, but must not exceed the allotted time limit.
>> All registration forms and tapes must be turned in by the designated time on Saturday. No microphones will be provided for contestants.
>> Masquerade director has final word.

Audience
>> No flash photography of contestant(s) on stage. After Masquerade, an area will be set for flash photography.

Judging
The Masquerade judging will be broken down into four categories.
>> “Junior/Youth” — Anyone under the age of 16.
>> “Novice” — The Novice division is to encourage beginners. You may not enter if you are a professional, have won three or more times in a regional competition at Novice or higher, or have accomplished any of the following in international competition: have won in a higher division, have won “Best-in-Show” or have won in the Novice division.
>> “Journeyman” — Journeyman is an interim division to allow further development of costuming skills. You may not enter if you are a professional, have won three or more times in a regional competition at Journeyman or higher, or have accomplished any of the following in international competition: have won in the Journeyman division, have won in Master or have won “Best in Show.”
>> “Master” — The master division is an open class. Anyone may enter.

Costumers are encouraged to, and may always, enter at a higher level if they so wish, including “Junior/Youth”. A person who chooses to compete up a level and wins must then compete at that level. However, if a person competes up and does not win, in the future they are free to compete at their original level.
Judging will be done by points in each category, with a scale of 1-10 for a total of 30 points from each judge.
>> Costume Construction — How well is the costume made? Is it an original hand sewn (possible 10 points) or was it made from existing pieces in a different pattern? (possible 1 point)
>> Costume Beauty — The Oooo Ahhh Factor. Does this costume just stand up and grab you?
>> Presentation — How was the costume presented? Just a quick walk through would only be worth about 1 point, but an interesting routine and dialogue that shows off the costume could get the full 10 points.

Tentative Saturday Schedule
2-4 p.m. — Practice time
5 p.m. — Registration form deadline
6 p.m. — Helpers check-in
6:30 p.m. — Costumers check-in
7 p.m. — Room open for seating
8 p.m. — Masquerade begins
8:30 p.m. — Approximate time of Judges’ deliberation, Parade of Hall Costumes, Halftime entertainment
9:00 p.m. — Awards presentation, photo opportunities

Feedback

2006-07-25T01:03:49Z

We strive to remain open to all suggestions as to what may make ConGlomeration a more enjoyable experience for our members. You may reach any department at ConGlomeration, P.O. Box 32095, Louisville, KY 40232-2095 or through e-mail addresses posted on our Web site at http://www.conglomeration.org.

Join ConGlomeration’s announcements e-mail group at Yahoo!Groups. This list will offer announcements about convention events. This is NOT a discussion list. Traffic will be low. Register at http://groups.yahoo.com/.

No Smoking!

2006-07-25T01:01:39Z

It is now Louisville metro ordinance that all public buildings - including the convention center - are ruled nonskoming. It is also our policy that there is no smoking in convention areas. The hotel allows smoking only in outside courtyards — please be considerate of our other guests. An area will be set up outside of the Hospitality Suite for our smoking members.

Art Auction Bidding Guidelines

2006-07-25T01:00:33Z

ConGlomeration strives to make the Art Show enjoyable for everyone. If you have questions, please don’t hesitate to ask an Art Show staff member.

1. All prospective bidders must hold ConGlomeration memberships. Valid badges are required to pick up purchases.
2. The Art Auction is at approx. 10 p.m. Saturday in the Julia Bell Ballroom.
3. Most pieces in the art show will have an immediate purchase price at which you can buy the item before it has any bids. However, once a piece receives a bid, it cannot be bought immediately.
4. A piece must have three or more bids to be included in the auction.
5. All bidding must be in increments of $1 or more. ConGlomeration and the auctioneer reserve the right to set minimum bid increments during the auction.
6. Your bid may not be changed to another piece after the auction; your bid may not be cancelled after the auction has begun. Be sure of your decision before deciding to enter the auction.
7. If a piece on which you placed a written bid does not get a third bid, and does not go to auction, the piece is yours at the final bid price.
8. Once you bid on an item, you need to check to see if it receives three bids and goes to auction. If it does go to auction, you need to be present to defend your bid. ConGlomeration cannot determine the order in which pieces will go to auction, so it is a good idea to have a representative at the auction with your bidding instructions if you cannot stay for the entire auction.
9. ConGlomeration will honor personal checks with proper identification, traveler’s checks or cash.
10. Art is available for pickup from 10 a.m. to 3 p.m. Sunday. If you do not pick up and pay for your piece, it will be returned to the artist unsold.
11. ConGlomeration respects the wishes of artists concerning after-auction (Sunday) sales. Some artists will sell on Sunday for the immediate purchase price, some will not. Please check with Art Show staff for prices on pieces you are interested in.

Alcohol Policy

2006-07-25T00:59:47Z

In regards to alcohol, the convention committee and all members are bound to obey various laws of the city of Louisville and the state of Kentucky, as well as policies of the Clarion Hotel and Convention Center.

No one under the age of 21 is allowed to consume or possess alcoholic beverages in the state of Kentucky. It is unlawful to serve alcoholic beverages to anyone under the age of 21. No one is allowed to consume or possess open alcoholic beverage containers in public spaces. If you are seen in public convention areas with an alcoholic beverage, convention staff will ask you to take the alcohol to your room immediately.

Please be responsible. For those who are old enough to drink: If you drink too much, please retire to your room. If you need assistance, please ask. Convention staff members will ask you to retire to your room if you are disruptive. If you are not staying at the hotel, please do not try to drive under the influence of alcohol! We are more than happy to call a cab for those wishing to go home. Also, the hotel will not permit you to sleep in public spaces.

ROOM PARTIES

Room party organizers are reminded that you are responsible for your guests’ behavior and for observing the law and hotel policy.

Weapons Policy

2006-07-25T00:59:07Z

Weapons, either real or realistically simulated, may not be worn or carried in convention areas. Dealers may sell weapons in the Dealers Room, provided weapons are wrapped securely for removal from the room. Absolutely no demonstrations of weapons are allowed in the Dealers Room.

Weapons may be worn or carried as part of a stage costume or bona fide hall costume during the hours of Masquerade (from 6 to 10 p.m.). This exception will be closely monitored. Please use extreme caution at all times.

Please refrain from wearing weapons in the main lobby at all times.

Volunteers Needed

2006-07-25T00:58:38Z

Volunteers are essential to any convention. Without volunteers, ConGlomeration simply wouldn’t exist.

Everyone you see working for ConGlomeration is a volunteer. This includes the convention committee and a great many members who are giving their time and energy to see that you have a good time. All of the departments such as the Con Suite, Registration and Programming are staffed exclusively with volunteers. All of the events depend upon volunteer labor.

There’s a lot of wonderful benefits to volunteering. ConGlomeration offers free T-shirts to volunteers who work at least six hours. And for every four hours you work, you get a chance in a drawing for one of four free memberships to next year’s ConGlomeration. But there’s other benefits — volunteering is without question the easiest way to learn about things that interest you, and to meet people with interests like yours. If you like art, sign up for a shift in the art show. You’ll meet other people who like art too. Want to meet the GoHs? Sign up for a shift in Hospitality, chances are they will stop in there for at least a little while. Want to see everything? Do a few hours as a Volunteer, running errands.

Remember, it takes a lot of work to put on an event like this and we need all the help we can get. While it’s true that if everyone who attended the convention signed up for just one volunteer shift we wouldn’t have enough jobs to go around, it is also true that we never seem to get enough volunteers. If you enjoy cons, show your appreciation by putting something back into them.
Take a few hours out of your weekend and sign up for a shift. Just go to the Registration area and ask where and when we need volunteers.

— Courtesy of the Klingon Diplomatic Corps — I.C.B.

American Cancer Society

2006-07-25T00:57:53Z

We chose the American Cancer Society as our charity because the tragedy of cancer has in some way touched us all, and we all believe that with time, technology and hope all cancer will be curable.
The American Cancer Society is the nationwide community-based voluntary health organization dedicated to eliminating cancer as a major health problem by preventing cancer, saving lives, and diminishing suffering from cancer, through research, education, advocacy and service.

The Society is headquartered in Atlanta, Ga., with state Divisions and more than 3,400 local Units. The Society is the largest source of private, nonprofit cancer research funds in the United States.
The Society’s prevention programs focus on tobacco control, sun protection, diet and nutrition, comprehensive school health education, early detection, and treatment. A variety of service and rehabilitation programs are available to patients and their families.

Through its advocacy program, the Society educates policy makers about cancer and how it affects the individuals and families they represent.

For more information contact the American Cancer Society at 1-800-ACS-2345 or visit www.cancer.org.

— From www.cancer.org

Children and Baby sitting

2006-07-25T00:56:52Z

We want to remind parents that they are responsible for their children at all times. If a child wanders away, please check with Registration.

If your child is left unattended and a staff member observes a child misbehaving to the point of endangering self or others, destroying hotel property or disrupting programming, the child's membership badge will be confiscated. The child will be taken to the Hospitality Suite until a parent can be located and informed of the situation.

Upon the third offense, the child's membership will be revoked, and the parent will be asked to remove the child permanently from convention areas.

It is important to us and the future of fandom that we involve our children in the multifaceted worlds of science fiction and fantasy. To that end, we encourage parents to bring children of all ages to the convention and its events.

Because of the lack of demand for baby sitting services in the past and a lack of dependable, professional help that we feel comfortable leaving children with, ConGlomeration will not offer baby-sitting services. We apologize for any inconvenience this may cause.

A track of children's events and programming will be scheduled throughout the weekend, targeting several ages. We hope you and your children will take advantage of these programs to take part in fandom for the future. Please monitor your child's experience — some programs cover adult-topic material.

Membership Badges

2006-07-25T00:55:52Z

Every convention attendee over the age of five is required to have a membership badge and wear it at all times.

Badges must be worn in a highly visible manner. Staff members will be checking badges in convention areas. You will be denied access to convention areas if you do not have your badge. Your badge also identifies you to other convention members.

Be careful with your badge, if it is lost, the replacement cost is $25. If you do lose your badge, please report it immediately to Registration Desk.

Badges remain the property of ConGlomeration for the duration of the convention. ConGlomeration reserves the right to refuse membership to or revoke membership from persons who engage in disorderly, disruptive or unlawful behavior at the convention.