Thanks for your patience!
And the website is back up. This LJ and our Twitter will always be available when the site is down - and since Registration is hosted on a separate server, even if the website goes down you can still register and add additional items here.
See you in a few weeks!
We will also be screening “We Are Wizards,” a documentary on Wizard Rock and HP fandom that enjoyed limited release around the country last year, and a reprise edition of the Convict Theatre vid collection.
The Zeum theatre only seats 200, so purchase your film festival ticket for $15 by modifying your registration, or when you create a new registration. If there are any tickets left, they will be available for purchase when you check in, or at the Zeum box office on Monday morning.
Because of the content and language in Cherrybomb, only those over the age of 17, or those accompanied by a parent or guardian, may attend that portion of the Azkatraz Film Festival; since the theater is small, only those holding a single-day, Weekend, Full or Merlin's Circle registration can purchase a ticket to Cherrybomb.
Schedule:
1:00 PM – Cherrybomb
2:30 PM – We Are Wizards
4:15 PM: Convict Theatre Vidding Show
On Monday, July 20, we will be offering a special one-day program track focused on the impact of the Harry Potter phenomenon on business and law; this track will take place off-site at ZEUM. The special registration for the MPA includes breakfast at the Parc55 on Monday morning, with a presentation by Susan Gunelius, author of Harry Potter: the Story of a Global Business Phenomenon, lunch with special guests, and a networking reception at the end of the day's program, three amazing panels and your choice of three breakout sessions from our list of at least a dozen fantastic Q&As, micro-panels and presentations.
While the Luncheon and Cocktail Reception are open only to Merlin's Circle registrants, if you have a Full Registration, a No-Feasts Weekend Pass, a Vendor Pass or a Merlin's Circle registration, you can attend one MPA session of your choice (taking Fire Marshall limitations into consideration) - and you can add on an MPA registration at the Registration Desk at Azkatraz through July 18. Those who hold a Monday registration cannot attend MPA programming without upgrading to the MPA ticket.
The list of presenters includes Robin Burgener and Tanis Stoliar of the 20Q Project, Lev Grossman, TIME Magazine's book editor and tech writer, Fred Von Lohmann and Corynne McSherry of the Electronic Frontier Foundation, of Dreamwidth StudiosDenise Paolucci & Mark Smith, Elizabeth Bland, Exhibition Coordinator at the National Library of Medicine, Aaron Schwabach and Julie Cromer-Young of the Thomas Jefferson School of Law, and of course Henry Jenkins, who is transitioning from MIT to USC, and MPA Chair Monique Trottier, formerly of Raincoast Books.
The PDF of all programming at ZEUM is available here; the list of programming sessions can be found here.
Add a Masters of Potter Administration to your Azkatraz agenda; you can add it to a new registration, or an existing one. If you have any questions, please email us at info @ hp2009.org.
We've posted our current list of all Find Your Flock events at Azkatraz, including a lot Snape-centric events, ship meet-ups, site-specific activites and more.
Check out the schedule and summaries here!
If you aren't on the schedule yet, or if there's an error in your listing, please contact Kerry asap. We can only include Flocks in the program if we have your information confirmed by June 16, 2009.
Just a reminder about Quidditch - if you want to play in the Fog Bowl Tournament on Friday at Beach Chalet at Golden Gate Park, please sign up by June 22 - we need to order everyone's personalized shirts that week!
More information is at the website, but here's some of the highlights:
1. We're playing at the Beach Chalet Fields at Golden Gate Park - there's a very Hogwarts-ish feel on the field, between the trees, the rocks and, of course, the fog.
2. We'll be providing bus transportation between the Parc55 and the field all day, so you can get to your game easily; there's also parking spaces if you prefer to drive.
3. The fee to play in the tournament is $35, and includes a personalized team t-shirt, a pizza lunch, hydrating beverages and all the fun, fantastic, Quidditch play you could want! If there is space available we will still take sign-ups through July 16, and you'll get a team shirt, but it won't be personalized.
4. The teams are:
o Alcatraz Birdmen
o Chinatown Dragons
o Embarcadero Earthquakes
o Folsom Falcons
o Lombard Street Zig-Zags
o Nob Hill Knight Owls
o Presidio Pelicans
o Sea Cliff Serpents
5. Yes, you'll have to sign a liability waiver whether you play pickup Quidditch, or are on one of the Tournament teams; you can read them here.
6. Yes, you can request to be on a team with your friends, or with team-mates from a past con tournament. Just make sure you all select the same teams as your first and second picks when you sign up.
7. Sign up by modifying your registration here.
Let us know if you have any questions!
As many of you have heard by now, there is a rumor that the release date for “Harry Potter and the Half Blood Prince” in IMAX has been pushed back two weeks until July 29th. IMAX has not itself confirmed this yet.
Obviously, the Azkatraz screening of the film in IMAX may be affected by this news. Please rest assured that we are working with IMAX and exploring all of our options to make this an event to remember. We realize that Azkatraz is just over a month away but the Azkatraz team has only learned this news at the same time as all of you as well so please bear with us as we try to work this out.
Please feel free to email us at info@hp2009.org.
Now that the Event and Programming schedules are online, we're opening sign-ups for fanfic readings and portfolio showings, as well as space in the drabble/drawble booth and time slots for music video karaoke and the film production studio at ZEUM.
To sign up, cut & paste the form here into a email - put DRABBLE, DRAWBLE, PORTFOLIO, READING or ZEUM in the subject - and send it to creativity @ hp2009.org (without the spaces)
You'll be serving time during one of the slots listed below. If you wish to be listed in the program and have one of your preferred choices on the schedule, you must sign up by June 8; we will be taking sign-ups for open slots throughout Azkatraz, but you won't be listed on the daily schedule or the website if you don't sign up by July 4.
- Friday, July 17 3:00pm to 8:00pm for the booths, 3:00 pm to midnight for the readings
- Saturday, July 18 10:00am to 8:00pm
- Sunday, July 19 10:00am to 8:00pm
- Monday, July 20 10:00am to 8:00pm
One of the last pieces of the Azkatraz puzzle has been set into place.
At our Sunday Keynote Luncheon at noon, we will be hosting Eddie Newquist , president of Branded Entertainment at Exhibitgroup/Giltspur, the creative and innovative company behind HARRY POTTER: THE EXHIBITION, which is now open at Chicago's Museum of Science and Industry, and which will shortly begin a world tour.
Eddie will speak about the curatorial process behind the creation of the exhibit, and the fascinating items found inside.
With more than 25 years of experience in branded entertainment, Eddie has worked for Universal Studios on the creative development of high-profile attractions such as Twister, Jurassic Park, WaterWorld, Terminator 2-3D and Universal’s CityWalk, and his exhibition work and films have been hosted by the Museum of Science and Industry in
Chicago, Kennedy Space Center in Florida, the Smithsonian Institution in Washington, D.C., and the California Science Center in Los Angeles. Eddie is also an industry innovator, holding three patents for the development of advanced show systems and for the design of high-capacity entertainment experiences.
Tickets to this Keynote Luncheon are $60, and can be added to a new registration, or by modifying an existing reservation, here. As of June 5, only about sixty tickets are still available.
- Mood:
excited
We have good news and bad news regarding registration prices:
1. The good news is, we've eliminated the price increases to $190 and $200 that were supposed to go into effect this month,and at the door because...
2. We're going to have to stop selling full registrations and Merlin's Circle as of June 15, because we are going to sell out of tickets for the Welcome and Leaving Feasts. That's of the bad yet also good news.
However, since we know that there are still people who want to attend each day of Azkatraz, we are offering an All Weekend Pass for $130. This is a full registration WITHOUT the Welcome or Leaving Feasts. This price will be available as of June 2, 2009, through the close of online registration, and on Friday and Saturday at the door.
Of course, you can still add breakfasts, lunches, tickets for Wrock Around the Rock and the Masters of Potter Administration track. At this point, we may be closing registration on June 30, but we are trying to keep it open into the first week of July.
We have also OPENED the "Weekend Pass" Registration - get all the benefit of a Full Registration with two important exceptions: The Welcome and Leaving meals are NOT INCLUDED at this level. If you have been waiting to purchase registration for the full weekend (including the Friday Pre-Con day) but did not want to purchase the meals that come with it, you can now register for the Weekend Pass. This level is $130 and you can choose to add Wrock, the MPA, or other optional items to the pass.
While you're there, why not order your t-shirt? Shirts are $12 on pre-order and will be $16 on-site. Specify your size (ladies' shaped tees also available).
We are STILL waiting (along with IMAX, impatiently!) to find out about the movie showtimes for "Harry Potter and the Half-Blood Prince". Once we have a definite showtime, we will let everyone know. If the showtime makes it impossible for you to use your movie tickets, we will offer a limited period during which you can cancel the tickets at no penalty.
Also, June 15 is the official cut-off for the hotel block. This does not necessarily mean that you will be unable to book your room; however, the hotel will no longer be obligated to extend our rate if you book after the 15th. Rooms at that point will be on a rate and availability basis, and remember, San Francisco hotel rooms are expensive! Be sure that you lock in the Azkatraz rate of $165 for up to 4 people in your room - book before June 15!
Finally, it is still in beta, but we now have a lovely interactive Google Calendar at the website! Many thanks to our hard-working Mary Ellen and Sara who helped input (almost) all the activities. You can download it to your PDA or smartphone and personalize the things you want to be sure not to miss. We will continue to complete and update this calendar right up into July.
Stay tuned for more exciting news from the Azkatrazi staff!
At long last, the Formal Programming Schedule is online!
This is the piece of the puzzle that we know many of you have been waiting to see. Now you can figure out what you absolutely must attend in person, which presentations you'd like to order in audio recordings, when you can volunteer, when you can meet up with friends, and more. If you are interested in volunteering as a Formal Programming Prefect, you'll be in a programming room for one to three sessions as timekeeper, and assist the presenters.
These PDFs do not include the MPA schedule - that will be out in early June.
Items on here are still subject to change, including room assignments, but we will make every attempt to minimize the changes.
PRESENTERS: Some of you still have not sent in your Confirmation forms! We cannot add you to the presenters' group or confirm your bio and summary for the program without your responses! This is your FINAL CALL. If you do not reply and return your documents by June 7, we will be forced to look for a replacement presenter, or cancel your programming.
Meanwhile, check out the schedule, use it to sign up for your volunteer shifts, and stay tuned for more exciting news from Team Azkatraz!
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kickin_azkatraz, HPfGU-OTChatter, HPfGU-Announcements, Facebook, Twitter and various personal LJs.Instructions on how to sign up, information about transportation to and from the fields, this year's team names and more can be found on our Quidditch Information Page. If you have any questions, please email the Quidditch Coordination Team (at quidditch @ hp2009.org - no spaces).
We are still waiting on confirmation from one of the charities that we're hoping to support with our art auction, so we've decided to extend the submission deadline until May 31, with the expectation that we'll be posting information about the charities that the proceeds from the auction (and raffle) will go to by Wednesday or Thursday.
To learn more about the Gallery and Art Auction, please click here.
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lizardspots and it is so fantastic that everyone should join the security team and do 2-3 hours of security so they can get one of these shirts, as they will not be sold at Azkatraz or any time thereafter. Remember, you can learn more about how to sign up to volunteer here! We need people in all sorts of different roles!
This year Azkatraz will be hosting the Convict Theater Vid Show, a special event featuring vidders in the Harry Potter fandom. The show will be presented twice during the convention: once Sunday during breakfast and again Monday afternoon at ZEUM in the theater. Submissions for the show are due July 1, 2009 and must comply with the rules set forth below.
Rules for the Convict Theater
1. Vids must be Harry Potter themed
2. Vids must be 1-6 minutes in length
3. Encoded using a codec in the Combined Community Codec Pack
4. Resolution must be 720 X 480
5. Encoded at 5500-6500 kpbs bitrate
6. Vids shown on Monday must be R-rated or under, but the vids with ratings above PG-15 will not be shown during breakfast on Sunday
How to Submit a Vid
Please email submissions to vids@hp2009.org including...
1. Your vidder name
2. Vid title
3. Vid rating
4. A link to your vid using MegaUpload, SendSpace or another similar service
5. Any other comments or clarifications about your vid
Please note that you do not have to attend the conference to submit a vid. Your vid does also not have to be "new" or specially made for the conference. As long as it's Harry Potter, we wanna see it!
This list is in beta-test at the moment. We will continue adding programming summaries and we are still getting some late additions as our presenters get back to us with their confirmation and release forms. Overall there will be over 110 hours of programming on Saturday, Sunday, and Monday. The dates and times of the presentations are still forthcoming as we finalize the schedule.
The MPA program list should be up in the next couple weeks, as well, adding another 10-12 hours of programming on Monday, July 20.
If you are a crafter, artist, writer, or musician, you may also be eligible to participate in our Fandom Craft Faire. Fandom Craft Faire sellers must have anannual income from sale of such wares that is under $5000. Craft Faire sellers agree not to sell wares elsewhere at the Symposium, but may discuss/hand out printed material throughout AZKATRAZ, and further agree to sell only works that do not infringe on others' Intellectual Property rights. The fee for table space at the Craft Faire is $20, rising to $30 on May 1, and the event is scheduled to take place on Saturday afternoon from 4:00 until about 6:30; sellers need to plan to arrive between 3 and 3:30. Email artisans@hp2009.org with questions, or if you're ready to sign up, click the REGISTRATION link above and modify your registration.
We also have a few booths still available in the Vendor Room. They are $350 per booth (size will be either 8x8 or 10x10) through June, and more information is available at our Vendor PDF.
And there's a few days left to submit a sketch or completed design for our T-Shirt Challenge! Create the shirt that will be worn by all Azkatrazians, or for our Volunteers or the Security Team, and if you create a design we use, you'll receive a ticket to the Keynote Breakfast or Keynote Luncheon of their choice at either AZKATRAZ or Infinitus. Sketches must be submitted by April 30.
Greetings, Azkatrazi!
Our Programming schedule is coming out soon, offering you hours and hours of fantastic panels, lectures, and roundtables throughout the conference.
The Master's in Potter Administration has also taken shape to provide a full day's mini-conference in itself. Our presenters at the MPA include:
Aaron Schwabach and Julie Cramer-Young of the Jefferson School of Law;
Lev Grossman, book editor for TIME Magazine and author of his own series of fantasy books;
Ryan Freerkson, creator of the Claymation version of Harry Potter and the Deathly Hallows;
Monique Trotter, formerly of Raincoast Books (the Canadian publishers of Harry Potter);
Jeannie Barresi, creator and guide for HP Fan Trips;
representatives from new social networking site Dreamwidth,
Bob Moog of University Games;
The creators of the Harry Potter 20Q game
Announcements of more speakers are yet to come! The MPA is a unique addition to the overall AZKATRAZ experience and combined with the regular programming, crams nearly 60 hours of formal presentations into Monday's agenda.
With so much to do during the day and night, it's easy to forget sometimes that HPEF events are run by the power of volunteers. The smoothness of our operations depends on the hard work and dedication of the volunteers who give their time so that everyone else can relax and enjoy. If everyone who attended our events spent just one hour volunteering, we could run the full table of tasks without any burden on anyone. There are always a dedicated few who spend almost their whole week working - and it's thanks to them that the conferences are so successful. But volunteering is also fun! It's a great way to meet people, get involved, get to know the organizers, and bond over Potter in a wholly different way.
There are dozens of jobs that need doing at AZKATRAZ that don't require a huge commitment - just an hour or two - and will literally make certain events possible that won't be without volunteer support. Plus, each chair has the opportunity to invite volunteers of their choice to a special thank-you party on Tuesday afternoon - and volunteers can get special t-shirts and other small tokens of appreciation. Please sign up to volunteer now so that we can guarantee we have enough help. You can work a security shift, help out at the Meet & Greet desk or Registration, serve as a programming Prefect or Common Room monitor, or support the conference in any number of other positions. We also have openings to help organize ahead of time, ranging from Food and Beverage Coordinator to a Head of the Prison Break Ball to Assistant to the Informal Programming Chairs. As people's plans and situations alter, the volunteer help we need keeps changing, too, so we are constantly filling and opening different capacities. Help us out! Volunteer and make the conference work.
We're also in the middle of our t-shirt design contest, getting ready to announce more special programming, and we're putting together the opportunity to use our rooms on off-hours for your meet ups and informal "birds of a feather" get-togethers. In the three months until AZKATRAZ, we're moving into the most exciting parts of the planning process, so keep your eyes and ears open for the latest, greatest information. Read on for some valuable intel that will help make your time in AZKATRAZ well-spent.
- Movie Update!
- Chris Rankin Comes to AZKATRAZ!
- Lev Grossman: Featured Guest Speaker
- Full and Merlin Circle Registrations Almost Sold Out!
- Wanted: Filkers for Panel
- T-shirt Challenge
- Preliminary Hearings Podcast Updates
- Formal Programming and the Website
- Order of Merlin Discount for AZKATRAZ orders
- Help Create an AZ App
- Schedule Your Time
- Caught in the Searchlight: Yerba Buena, Treasure Islands & Fort Point
- IP Highlights: Have a Ball Sunday Night
- Comic-Con Update
- California Sales Tax info
- Updated Registration Add-ons
- Chaperone Forms Now Available
- Link to AZ with an Icon
- Upcoming Deadlines
- HP6 Movie Update
- AZKA-swag and Gift Certificates
- Call for Volunteers
- Volunteer Rap Sheets
We're still planning our movie showing on Thursday, July 16. It may move a little earlier (and so would the podcast) so that we don't have to pull an "all-nighter" to hold the podcast, but we need to confer with the IMAX theater and the hotel before we can make any decisions or further announcements about it.
We do NOT anticipate that the movie time will be affected by more than a few hours. We know that there are people whose travel will have them arriving after 9:00 PM; if that results in not being able to make it to the movie, we will work with you on refunding your tickets.
We will NOT be moving our showing earlier in the week. It will still be a fabulous experience and for many of us it will still be the first viewing of the movie.
We are working on it and will get updated information out as soon as possible. Thanks in advance for your patience!
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Page Summary
- pinkfinity : The website is down [+0]
- pinkfinity : Cherrybomb Screening at Azkatraz [+2]
- pinkfinity : MPA Schedule is online [+0]
- pinkfinity : Flock Announcements [+0]
- pinkfinity : Quidditch Sign-Ups [+0]
- hpef_zz : Half Blood Prince Screening Update [+8]
- pinkfinity : Ficcers, artists, aspiring filmmakers, singers.... [+1]
- pinkfinity : Sunday Keynote Luncheon Update [+0]
- pinkfinity : Registration Information Update [+0]
- gwendolyngrace : Reminder: Azkatraz Deadlines and more [+0]
- pinkfinity : Formal Programming Schedule is Online [+0]
- gwendolyngrace : QUIDDITCH at AZKATRAZ [+0]
- pinkfinity : Art Gallery Submission Deadline Extended [+0]
- pinkfinity : I just saw the Security Team's shirt design [+0]
- chaeche : Convict Theater Vid Show at Azkatraz [+0]
- gwendolyngrace : Programming Summaries - in Beta [+0]
- pinkfinity : Craft Faire, Vendor and T-Shirt Contest update [+0]
- pinkfinity : Crossposted from HP2009.org [+0]
- gwendolyngrace : HBP Release Date Changed [+0]
- pinkfinity : We found out at the same time all of you did... [+16]
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