La Reine Noire ([info]lareinenoire) wrote in [info]academics_anon,
@ 2008-08-27 10:41:00
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Current location:Desk
Current mood: curious
Entry tags:citation, journals, publishers

Small formatting question
Hi all--

When a journal (the Review of English Studies, to be exact) provides the following guideline for manuscript presentation--

Number footnotes consecutively throughout the paper. Type the footnotes in double spacing at the end of the manuscript, commencing on a separate sheet. An initial unnumbered footnote may be included giving brief acknowledgements.

--what exactly does it mean?

Do you put the corresponding numbers in brackets, like this?

Lockwood describes 'a dark-skinned gipsy in aspect, in dress and manners a gentleman' upon his -- and by extension the reader's -- first encounter with Heathcliff. [4]

Or should the numbers be in superscript as if they were still automatically formatted footnotes/endnotes?

I also have interpolated citations, so I worry that the brackets will make things unnecessarily complicated. I have considered asking OUP, but I thought I'd see if anyone here knew first. Thank you in advance!

ETA 13:30: Thanks to everyone who replied! This has been incredibly helpful.


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[info]kataplexis
2008-08-27 02:50 pm UTC (link)
I would go with end notes and then let their copy-editors change it later if the article gets accepted.

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[info]lareinenoire
2008-08-27 05:26 pm UTC (link)
Thanks a lot -- that was what I wanted to do, but I didn't want them to throw out my submission because I couldn't parse their guidelines. ;)

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[info]kataplexis
2008-08-27 05:27 pm UTC (link)
Their guidelines seem to be outdated to match current technology and standard practices.

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[info]hotlavamonster
2008-08-27 02:53 pm UTC (link)
I think they're just saying to number your footnotes totally consecutively (not starting over from 1 in a new section, for example) and then formatting the end notes the way they've said here. I think they also want the regular superscript numbers.

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[info]tyopsqueene
2008-08-27 03:00 pm UTC (link)
I was given the exact same instructions for the last article I published and I put the numbers as superscripts, and hand-typed the references as endnotes (er, because I am a neanderthal who can't use endnote yet) with the numbers in brackets [1] John Smith, "fascinating paper" journal of brilliancy, etc etc etc.

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[info]ancarett
2008-08-27 03:00 pm UTC (link)
Generally speaking, the journals are happier with the superscript numbers generated by automatically formatted endnotes. More of the journals are asking for the articles to be submitted in electronic format and using the endnote formatting will save them a lot of time and headaches all the way through the process.

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[info]kataplexis
2008-08-27 03:35 pm UTC (link)
I am wondering if these instructions haven't been updated to account for use of computers instead of type-writers and word-processors...

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[info]ancarett
2008-08-27 04:18 pm UTC (link)
Ah, I remember the old days of writing academic compositions on typewriters. With footnotes! Now that was heinous suffering.

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[info]lareinenoire
2008-08-27 05:27 pm UTC (link)
Ouch. Yes, I bet. I daresay we're spoiled nowadays...although I still haven't figured out how to use Endnote properly.

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[info]kataplexis
2008-08-27 05:28 pm UTC (link)
I have never bothered with that program since trying to set it up became more work than simply doing it the old fashioned way.

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[info]ancarett
2008-08-27 05:54 pm UTC (link)
Eh, I haven't tried Endnote, either.

I just use the endnote functions in my word-processing program. I use Refworks to manage my citations, overall, and cut and paste out of there as appropriate. I suppose I should check out Endnote in order to "stay current" but I can't really get excited at the prospect.

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[info]sensaes
2008-08-27 03:10 pm UTC (link)
One of the problems with using brackets is a lazy but over-zealous editor. (Some journals, either in an attempt to enforce journal continuity, or flog back issues...depending upon your level of cynicism...will track back recurring topics and sources in brackets. It can get messy, and give subs headaches.)

Go with superscript.

Edited at 2008-08-27 03:10 pm UTC

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[info]lareinenoire
2008-08-27 05:28 pm UTC (link)
Will do. It's far less trouble than brackets anyway.

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[info]thera_flu
2008-08-27 03:21 pm UTC (link)
Look at a an edition of English Studies and see what the published articles look like. It sounds like this is a call for endnotes, but I'm disappointed in ES if they couldn't get their terminology right.

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[info]lareinenoire
2008-08-27 05:27 pm UTC (link)
What's odd is that all the articles I've seen in RES have had footnotes and not endnotes...

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[info]thera_flu
2008-08-27 05:34 pm UTC (link)
Is this the page you've been looking at?

http://www.informaworld.com/smpp/title~db=all~content=t713634227~tab=submit~mode=paper_submission_instructions

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[info]lareinenoire
2008-08-27 09:14 pm UTC (link)
Actually, no -- it's this one. I think we were talking about different journals.

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[info]ancarett
2008-08-27 05:55 pm UTC (link)
What I suspect is that they find it easier to manage the article in their software or editing process with the notes submitted as endnotes but to be finally formatted as footnotes when it goes to press.

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[info]drasecretcampus
2008-08-27 07:48 pm UTC (link)
In some of the editing I've done - some in collections, some in web journals - I've had to spend a lot of time coverting all the automatically formatted end or footnotes into subcripted text and normal text; Word doesn't necessarily convert into neat layout in the DTP program. In other words they may be after manual rather than automated notes.

On the other hand, I wouldn't do this until you submit the final version of the paper; my nightmare was dealing with a paper with 100 notes, some of which could be elimated, all of which had to become manual versions. I should have done the deletion of footnotes first.

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